A Webinar is created by a host in Zoho Meeting and can support a larger audience than a standard meeting session. Attendees register in advance and receive a join link via email. During the event, only the host and panellists have audio and video; attendees watch and interact through the Q&A panel, polls, or chat. The host controls who speaks, when polls are launched, and whether the session is recorded. After the webinar, a recording and attendee report are available.
Use a Webinar when your event is one-directional: product demos, training for large groups, thought leadership sessions, or customer education events. Choose a standard Meeting Session instead when you need all participants to actively contribute audio and video, such as team brainstorms or client workshops. The distinction matters for attendee experience: unexpected mic access or camera prompts in a webinar format confuse and delay the session.
Attendee capacity limits depend on your Zoho Meeting plan. Registration is a separate step that must be set up before sharing the event link; skipping it means you lose pre-event attendee data. If you plan to re-stream to YouTube or another platform, use the RTMP Broadcast feature rather than asking attendees to watch the webinar and a stream simultaneously. Recording a webinar requires the feature to be enabled in your plan, and recordings are stored in the cloud for a retention period set by your plan.
The attendee limit for Zoho Meeting webinars depends on your subscription plan. Entry-level plans support smaller audiences, while higher-tier plans extend capacity significantly. Check your current plan in Zoho Meeting settings under Subscription. If your audience size exceeds your plan limit, consider upgrading or using the RTMP Broadcast feature to stream to a platform with higher capacity.
Attendees are muted by default and cannot share audio or video unless the host promotes them to a panellist role during the session. If you want a specific attendee to ask a question aloud, promote them temporarily. For broader audience interaction, use the Q&A panel where attendees type questions for the host to read and answer.
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