Under Settings > Pay Schedules, you define the pay frequency, the period start and end dates, and the payment date. You can create multiple pay schedules for different employee groups, for example, a monthly schedule for permanent staff and a bi-weekly schedule for contractual workers. Each schedule runs independently.
The choice of pay schedule affects when statutory filings are due. PF challan must be paid by the 15th of the following month, and ESI by the 15th. A monthly pay schedule with payment on the last working day gives payroll teams adequate time to process statutory payments within due dates. Zoho Payroll tracks these deadlines and sends reminders.
Changing a pay schedule mid-year requires careful handling of the transition pay period. Zoho Payroll supports schedule changes but requires you to close out the existing period correctly before switching. Employees affected by the change should be notified in advance, and the transition payslip must account for any partial period accurately.
A pay schedule in Zoho Payroll defines the payroll frequency (monthly, bi-weekly) and the payment date for a group of employees. It determines which employees are processed together and when they receive their salaries. Multiple schedules can coexist for different employee categories.
Yes. You can create separate pay schedules with different frequencies and payment dates for different employee groups. Each schedule runs independently, allowing monthly payroll for permanent staff and a different cycle for contract or hourly workers.
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