A share link in Zoho WorkDrive is a URL that can be sent to anyone to grant access to a specific file or folder. The recipient does not need a Zoho WorkDrive account to view the file (for public links), making share links a convenient way to distribute content to clients, external reviewers, or anyone who needs temporary access without being formally added to the team.
When creating a share link in WorkDrive, the folder Owner or Editor chooses the access level (view, comment, or edit), whether the link is open to anyone or restricted to specific email addresses or domains, and whether the link has an expiry date or password protection. These settings give fine-grained control over who can access the file and for how long.
Share links can be deactivated at any time by the user who created them or by an organisation admin. Deactivating a link immediately prevents all access through that URL, even for recipients who have already used it before. This is useful when access is no longer needed or when a link may have been accidentally distributed to unintended recipients.
Zoho WorkDrive logs activity for authenticated share link accesses (where the recipient is signed in with a Zoho account). For fully anonymous public links, individual viewer identity is not tracked, but the total view count and access date may be available. Authenticated shares provide a more complete audit trail of who accessed what and when.
Yes. You can create multiple share links for the same file with different configurations, for example, one view-only link for clients and one edit link for a specific collaborator. Each link can be managed, restricted, or revoked independently without affecting the others.
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