The Organisation Library in Zoho WorkDrive is a shared repository visible to all users within the organisation, regardless of which team or Workspace they belong to. It is used to store company-wide documents such as HR policies, brand guidelines, standard operating procedures, and product catalogues that every employee needs access to without requiring individual sharing requests.
Files and folders stored in the Organisation Library are accessible in read mode to all organisation members by default. Admins can designate specific users or roles as editors or contributors. The Library is not team-specific, so it persists independently of any team structure changes. This makes it the right place for authoritative, long-lived documents that must remain findable regardless of departmental reorganisations.
Team Folders are scoped to a specific team and its members, while the Organisation Library is open to everyone. Use the Organisation Library for content that crosses team boundaries, such as company policies, brand assets, and approved templates. Use Team Folders for project-specific or team-internal files that are not relevant to the wider organisation.
By default, only WorkDrive organisation admins and designated library managers can add or modify files in the Organisation Library. Regular members have read-only access. Admins can grant editor permissions to specific users or groups who are responsible for maintaining the shared library content.
Yes. Zoho WorkDrive’s unified search covers all locations the user has access to, including the Organisation Library, their Team Folders, and My Folder. Search results show the file location, so users can tell at a glance whether a document is from the Library or a team-specific folder.
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