Multi-currency support in Zoho Expense allows employees who travel internationally to submit expenses in the currency they actually spent in. The system stores the original foreign currency amount, applies the configured exchange rate, and converts the total to the organisation’s base currency for reporting and reimbursement processing.
When an employee adds an expense in a foreign currency, they select the currency from the list and enter the amount paid. Zoho Expense applies the exchange rate for that currency, either from a manually configured rate, the current bank rate, or a rate fetched automatically from an exchange rate provider. The report shows both the original and converted amounts.
Organisations can choose to use automatic exchange rates (updated daily from a provider) or manual rates set by the finance team. Some organisations lock exchange rates for a month to ensure consistent reporting. Zoho Expense records which rate was applied to each transaction, giving auditors full traceability on currency conversions.
Zoho Expense allows employees to enter a custom exchange rate for a specific expense if, for example, they used a known rate from their bank or card statement. This overrides the system default for that entry, ensuring the reimbursement matches the rate the employee actually paid.
Zoho Expense supports over 150 currencies. Admins can enable the specific currencies relevant to their organisation’s travel destinations and set default exchange rates for each. Currencies not enabled by the admin can be added on request through the Zoho Expense settings.
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