Expense report status tracks where a report sits in the approval and payment workflow. Zoho Expense uses a set of defined statuses to give employees, managers, and finance teams real-time visibility into every report without needing to chase updates manually.
The typical statuses are: Draft (the employee is still adding expenses), Submitted (sent to the approver), Under Approval (awaiting a decision in a multi-level workflow), Approved (all approvers have signed off), Reimbursed (payment has been processed), and Rejected (returned to the employee for correction). Each status triggers automatic email notifications to the relevant parties.
Employees can check their report status from the Zoho Expense mobile app or web dashboard at any time. Finance teams see a consolidated view of all reports by status, making it easy to identify which reports are pending payment and which are still awaiting approval.
Yes. In Zoho Expense, an employee can recall a submitted report as long as the approver has not yet taken any action. This allows the employee to add missed expenses or correct errors before the report is formally reviewed.
Yes. Zoho Expense maintains a full audit log for every report, recording who changed the status and when. This is useful for resolving disputes and satisfying auditor requirements around expense approvals.
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