Employee Record

What is an Employee Record in Zoho People?

The Employee Record is the master profile for each person in your organisation. It is the single source of truth for everything related to that employee: their personal details, job information, compensation, documents, leave balances, attendance history, and performance data. All HR processes in Zoho People — from onboarding to exit — are tied to this record.

What an Employee Record contains

• Personal details: Name, date of birth, contact information, emergency contacts.
• Employment details: Employee ID, joining date, designation, department, location, reporting manager.
• Documents: Offer letter, identity proof, educational certificates, contracts.
• HR data: Leave balances, attendance logs, appraisal history, training records.

Employee self-service access

Employees can view and update parts of their own record through the Employee Self-Service (ESS) portal — updating contact details, uploading documents, or viewing their payslips — reducing the administrative load on the HR team.