Document Management in Zoho People is the storage, organisation, and tracking of employee-related documents — such as offer letters, identity proofs, contracts, and certificates — within the HR system, with expiry alerts and access controls.
Document Management in Zoho People provides a centralised, secure repository for all employee documents. Instead of keeping physical files or scattered email attachments, HR can store every document type — from the offer letter issued on day one to the experience certificate issued on the last day — against each employee’s record.
Document visibility is controlled by role. An employee can see their own documents; their manager may see a subset; HR Admin can see all. Sensitive documents (salary details, medical records) can be restricted to HR Admin only.
For documents with expiry dates — visas, professional licences, medical fitness certificates — Zoho People can send automated reminders to HR and the employee before the document expires, preventing compliance gaps.
Aaxonix is a certified Zoho implementation partner based in Pune. Architecture-first, no surprises.