Version history in Zoho WorkDrive is the complete record of every saved version of a file. Each time a file is edited and saved, or a new version is uploaded, WorkDrive stores the previous state so users can review earlier content, compare changes over time, and restore a previous version if the current one is incorrect or corrupted.
WorkDrive automatically creates a new version entry each time a document is edited in the native editor (Writer, Sheet, Show) or when a new file with the same name is uploaded to replace an existing one. Each version is timestamped and attributed to the user who made the change. Users can open any historical version in preview mode to review its content without overwriting the current version.
Zoho WorkDrive retains a configurable number of versions per file, depending on the plan. Older versions beyond the retention limit are automatically purged. All retained versions count towards the organisation’s storage quota, so admins should balance the version retention limit against available storage. Version limits can be configured in the admin console.
When you restore a previous version in Zoho WorkDrive, the restored version becomes the new current version, and the previous current version is retained in the history. This means you can always revert back again if needed. No version is permanently deleted by a restore action unless you are already at the retention limit.
Version history in Zoho WorkDrive applies to all file types, including externally uploaded files. Each time you upload a new version of an existing file (using the upload new version option), WorkDrive stores the previous file as a historical version. This works for PDFs, Word documents, images, and any other file type supported by WorkDrive.
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