An evidence summary in Zoho Sign is a detailed PDF report generated upon document completion that documents all events in the signing process. It includes: document hash, each signatory’s name and email, timestamp and IP address of each signing action, authentication method used, and email delivery confirmations.
The evidence summary is the primary legal artefact proving that the electronic signing process was conducted properly and that specific parties signed a specific document at specific times. Retain both the signed document and its evidence summary together for the full document retention period.
Store evidence summaries alongside the signed documents in your document management system (Zoho WorkDrive, Google Drive, or a purpose-built contract repository). Do not rely solely on Zoho Sign’s cloud storage for long-term retention — maintain your own backup copies in accordance with your data retention policy.
The Evidence Summary is a single-page document bundled with the signed PDF that summarises the key signing events for each party: who signed, when, from which IP address, and what device/browser they used. It makes the audit trail information easily readable for legal and compliance reviewers who need to verify the signing process without reading raw logs.
Yes. Zoho Sign automatically generates an Evidence Summary for every completed document. It is attached to the signed document package and sent to all signatories and CC recipients. No additional configuration is required. The document can also be downloaded separately from the document detail page in the Zoho Sign dashboard.
The Evidence Summary is a single-page document bundled with the signed PDF that summarises the key signing events for each party: who signed, when, from which IP address, and what device/browser they used. It makes the audit trail information easily readable for legal and compliance reviewers who need to verify the signing process without reading raw logs.
Yes. Zoho Sign automatically generates an Evidence Summary for every completed document. It is attached to the signed document package and sent to all signatories and CC recipients. No additional configuration is required. The document can also be downloaded separately from the document detail page in the Zoho Sign dashboard.
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