The expiry date in Zoho Sign is the deadline by which all signatories must complete signing. If the document is not fully signed by this date, it automatically expires and is locked. Signatories who attempt to sign after expiry will see an error indicating the document is no longer available.
Set expiry dates that reflect the commercial reality of the agreement. A sales contract offer should expire in 7-14 days to maintain urgency. An employee agreement for a new hire starting in 30 days might have a 25-day expiry to ensure it is signed before their start date. Avoid excessively short expiry dates that create unnecessary pressure.
Configure automatic reminder emails in Zoho Sign to notify signatories before the expiry date. A reminder 48 hours before expiry often prompts delayed signatories to complete their signature. If a document expires, you must create a new signing request — there is no extension option in standard Zoho Sign.
When a document passes its Expiry Date without all required signatures, it automatically expires. Pending signers can no longer sign the document and it is locked. The sender is notified. The document’s status changes to Expired in the dashboard. To proceed, the sender must create and send a new document with an updated expiry date.
Set the expiry date based on the business context: short-deadline agreements like offer letters or event registrations might expire in 3-7 days, while standard contracts can be given 14-30 days. Avoid setting no expiry for sensitive documents as an open-ended signing window creates compliance risk. Reminder email schedules should be configured to prompt signers before the deadline.
When a document passes its Expiry Date without all required signatures, it automatically expires. Pending signers can no longer sign the document and it is locked. The sender is notified. The document’s status changes to Expired in the dashboard. To proceed, the sender must create and send a new document with an updated expiry date.
Set the expiry date based on the business context: short-deadline agreements like offer letters or event registrations might expire in 3-7 days, while standard contracts can be given 14-30 days. Avoid setting no expiry for sensitive documents as an open-ended signing window creates compliance risk. Reminder email schedules should be configured to prompt signers before the deadline.
Aaxonix is a certified Zoho implementation partner based in Pune. Architecture-first, no surprises.