Each row in the report represents one vendor with open bills. Columns show the total outstanding amount in each age bracket: current (not yet due), 1-30 days past due, 31-60 days past due, 61-90 days past due, and over 90 days past due. A final column shows the total outstanding balance for that vendor. Summary mode shows totals per vendor. Detail mode shows every individual bill, its original amount, any payments made, and the remaining balance.
Sort by the “1-30 days past due” column to identify bills that are just becoming overdue. These typically get paid first to avoid relationship damage. The “over 90 days” column identifies chronic payment issues that need management attention, either because there is a dispute to resolve, an approval is pending, or there is a genuine cash shortage that needs a conversation with the vendor about extended terms.
In India, statutory payments like GST, TDS, and ESI have strict due dates. While these appear as liabilities rather than vendor bills in Zoho Books, late payment attracts interest and penalties. Review the liability balances on the Balance Sheet alongside the Aged Payables Report to ensure statutory dues are not being inadvertently delayed while managing vendor payments.
The Aged Payables Report in Zoho Books groups all unpaid vendor bills by how many days they are overdue, helping you prioritise which vendors to pay and manage cash outflows.
Go to Reports, then Payables, and select Aged Payables. Choose the as-of date and view type. Click Run Report to see each vendor’s outstanding bills by age bracket with column totals for cash planning.
Aaxonix is a certified Zoho implementation partner based in Pune. Architecture-first, no surprises.