The Flow Gallery is a searchable catalogue within Zoho Flow containing pre-built flow templates organised by app pair, category, and use case. Each template includes a pre-configured trigger, one or more actions, and any necessary data mapping between the connected apps. A user selects a template, authorises the required app connections, and adjusts any field mappings to match their data structure. The resulting flow can then be tested and activated immediately.
Start with the Flow Gallery whenever you are connecting two popular apps for a common use case, such as syncing form submissions to a CRM, posting Slack notifications on new leads, or creating records in one app when another is updated. Building from a template is faster than starting from scratch and reduces the risk of missing a required field mapping. Build from scratch only when your requirement is unusual or involves custom logic that templates do not cover.
Templates in the gallery reflect common configurations, but they may not account for every field your organisation uses. After cloning a template, always review each step’s field mapping before activating, as default mappings may not align with your custom fields or renamed standard fields. Some templates target specific plan tiers; if a template requires a premium app or feature not included in your subscription, you will need to upgrade or build an alternative approach.
Zoho Flow allows you to export flows as templates that can be shared within your organisation or, in some cases, submitted to the gallery. Check the current sharing options within your account, as the availability of community submission features can vary by plan and region. Internal sharing between team members within the same Zoho Flow organisation is generally available.
Zoho Flow maintains the gallery templates and updates them when supported apps change significantly. However, if an app you are using has recently updated its API or added new fields, the template may reflect an older version. Always test a cloned template with real data before relying on it in production to confirm the field mappings and actions behave as expected.
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