Aaxonix mapped all existing timesheet, PO, and invoice workflows. Dispute root causes were classified across three categories: approval delays, PO mismatch, and unbilled hours. Client contracts were reviewed to extract billing rules, markup structures, and TDS applicability.

Contractor records were migrated into Zoho People. Timesheet forms were configured with mandatory fields: project code, client PO reference, and work type. Approval chains were set up for 14 active client accounts. PF and ESI compliance rules were applied for contractors on the payroll. Attendance integration was enabled for onsite contractors using biometric data export.

Client POs were entered into Zoho Books as purchase order records with line-item value tracking. Service items were mapped to HSN codes and GST rates. TDS deduction rules were configured by contractor type. The Zoho People to Zoho Books integration was activated and tested across three billing cycles. Invoice templates were customised to include timesheet summary attachments requested by enterprise clients.

Three dashboards were built: a dispute tracker, a PO burn report by client, and a billing leakage alert report. Scheduled email reports were configured for the CFO and operations head every Monday morning. Data from the prior six months was back-loaded for trend comparison.

Finance, operations, and recruitment coordinators completed role-based training. Contractors received a one-page guide for portal timesheet submission. Two billing cycles were run in parallel before the legacy system was decommissioned. Go-live was declared at the start of week 15.