Expense reports on paper or email are slow, hard to audit, and impossible to enforce policy on. Zoho Expense replaces that with a mobile app where employees photograph receipts, categorise expenses, and submit reports through an automated approval chain.
Employees capture receipts by photo (OCR extracts amount, date, vendor), categorise expenses, tag them to projects or cost centres, submit reports, and track reimbursement. Managers approve from their dashboard. Approved expenses flow to Zoho Books accounting integration as payables.
Configure expense categories matching your chart of accounts: local travel, outstation travel, hotel, meals, fuel, office supplies. Set per-category limits (meals up to Rs. 500/day, hotel up to Rs. 5,000/night). Define approval workflows and mileage rates (Rs. 8-12/km for two-wheelers, Rs. 12-18 for cars).
The employee photographs a restaurant bill and the app extracts the amount, date, and vendor using OCR, suggests a category, and saves it. At week end, bundle expenses into a report and submit in under 5 minutes.
Every expense is checked against policies at submission. Violations (over limit, duplicate receipt, weekend expense without a note) are flagged for the approver. Duplicate detection compares receipt images across all employees.
Connect in Admin > Integrations > Zoho Books accounting setup guide. Approved reports sync as reimbursement payables or direct expense entries. No manual journal entries needed.
Set up the Zoho Books PayPal integration to record international payments, map transaction fees, handle…
On this page Food and beverage manufacturers face a set of operational demands that generic…
On this page Choosing a team messaging platform is a long-term infrastructure decision. Switching tools…
Our team builds systems that actually work. No fluff, just honest architecture and clean implementation.
