{"id":1254,"date":"2026-03-26T04:06:31","date_gmt":"2026-03-26T04:06:31","guid":{"rendered":"https:\/\/aaxonix.com\/resources\/?p=1254"},"modified":"2026-03-27T03:26:06","modified_gmt":"2026-03-27T03:26:06","slug":"zoho-payroll-statutory-compliance-india","status":"publish","type":"post","link":"https:\/\/aaxonix.com\/resources\/zoho-payroll-statutory-compliance-india\/","title":{"rendered":"Zoho Payroll: PF, ESI, and Statutory Compliance for Indian Companies"},"content":{"rendered":"<style>\n.aax-post{font-family:inherit;max-width:100%}\n.aax-post h2{font-size:1.55rem;font-weight:600;margin:2rem 0 .9rem;color:#1a1a2e}\n.aax-post h3{font-size:1.15rem;font-weight:600;margin:1.4rem 0 .6rem;color:#1a1a2e}\n.aax-post p{margin:0 0 1.1rem;line-height:1.75;color:#374151}\n.aax-post ul,.aax-post ol{margin:0 0 1.1rem 1.5rem;color:#374151}\n.aax-post li{margin-bottom:.4rem}\n.aax-post .callout{background:#f0f4ff;border-left:4px solid #4361ee;padding:1rem 1.25rem;border-radius:0 6px 6px 0;margin:1.5rem 0}\n.aax-post table{width:100%;border-collapse:collapse;margin:1.5rem 0;font-size:.9rem}\n.aax-post th{background:#4361ee;color:#fff;padding:.6rem .9rem;text-align:left}\n.aax-post td{padding:.6rem .9rem;border-bottom:1px solid #e5e7eb}\n.aax-post tr:nth-child(even) td{background:#f8f9fa}\n.aax-post .faq-section{margin-top:2.5rem}\n.aax-post .faq-item{border:1px solid #e5e7eb;border-radius:6px;margin-bottom:.75rem}\n.aax-post .faq-question{background:#f8f9fa;padding:.9rem 1.1rem;font-weight:600;font-size:.95rem;color:#1a1a2e}\n.aax-post .faq-answer{padding:.9rem 1.1rem;font-size:.9rem;line-height:1.7;color:#444}\n<\/style>\n<div class=\"sp-toc-wrap\"><nav class=\"sp-blog-toc\" id=\"spBlogToc\" style=\"display:none\"><h4><svg width=\"14\" height=\"14\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><line x1=\"8\" y1=\"6\" x2=\"21\" y2=\"6\"\/><line x1=\"8\" y1=\"12\" x2=\"21\" y2=\"12\"\/><line x1=\"8\" y1=\"18\" x2=\"21\" y2=\"18\"\/><line x1=\"3\" y1=\"6\" x2=\"3.01\" y2=\"6\"\/><line x1=\"3\" y1=\"12\" x2=\"3.01\" y2=\"12\"\/><line x1=\"3\" y1=\"18\" x2=\"3.01\" y2=\"18\"\/><\/svg> On this page<\/h4><ol class=\"sp-toc-list\" id=\"spTocList\"><\/ol><\/nav><\/div>\n<div class=\"aax-post\">\n<p class=\"sp-blog-lead\">Payroll in India means <a href=\"https:\/\/aaxonix.com\/resources\/zoho-payroll-india-guide\/\" class=\"sp-content-link\">Zoho Payroll India setup guide<\/a> contributions, ESI deductions, Professional Tax, TDS on salary, and compliance with multiple statutory bodies. Zoho Payroll handles all of these within a single payroll run, reducing calculation errors and missed filings.<\/p>\n\n<figure style=\"margin:36px 0;text-align:center;line-height:0;\"><img decoding=\"async\" src=\"https:\/\/aaxonix.com\/resources\/wp-content\/uploads\/2026\/03\/inline_zoho-payroll-statutory-compliance-india_1.jpg\" alt=\"Statutory payroll calculations in Zoho implementation partner India Payroll\" style=\"width:100%;max-width:820px;height:auto;border-radius:10px;box-shadow:0 4px 20px rgba(10,22,40,.13);\" loading=\"lazy\" \/><\/figure>\n\n<h2>Statutory Components<\/h2>\n<table><thead><tr><th>Component<\/th><th>Employee<\/th><th>Employer<\/th><th>Authority<\/th><\/tr><\/thead>\n<tbody><tr><td>EPF<\/td><td>12% of basic<\/td><td>12% of basic<\/td><td>EPFO<\/td><\/tr>\n<tr><td>ESI<\/td><td>0.75% of gross<\/td><td>3.25% of gross<\/td><td>ESIC<\/td><\/tr>\n<tr><td>Professional Tax<\/td><td>Varies by state<\/td><td>N\/A<\/td><td>State govt<\/td><\/tr>\n<tr><td>TDS on Salary<\/td><td>As per slab<\/td><td>N\/A<\/td><td>Income Tax<\/td><\/tr><\/tbody><\/table>\n<h2>Setting Up PF<\/h2>\n<p>Enter your PF establishment code in <strong>Settings &gt; Statutory Components &gt; PF<\/strong>. Choose whether PF is on Rs. 15,000 ceiling or actual basic. Zoho Payroll computes both employee and employer shares on every payroll run.<\/p>\n<h2>ESI Configuration<\/h2>\n<p>ESI applies to employees with gross up to Rs. 21,000\/month. Enter your ESIC code. Zoho Payroll auto-discontinues ESI when salary crosses the t<a href=\"https:\/\/aaxonix.com\/resources\/zoho-people-hrms-india-guide\/\" class=\"sp-content-link\">Zoho People HR and attendance management<\/a>eshold.<\/p>\n\n<figure style=\"margin:36px 0;text-align:center;line-height:0;\"><img decoding=\"async\" src=\"https:\/\/aaxonix.com\/resources\/wp-content\/uploads\/2026\/03\/inline_zoho-payroll-statutory-compliance-india_2.jpg\" alt=\"PF and ESI remittance challan preparation\" style=\"width:100%;max-width:820px;height:auto;border-radius:10px;box-shadow:0 4px 20px rgba(10,22,40,.13);\" loading=\"lazy\" \/><\/figure>\n\n<h2>Professional Tax<\/h2>\n<p>Pre-configured slabs for all states that levy PT (Maharashtra, Karnataka, Tamil Nadu, etc.). Set your state and Zoho Payroll applies the correct slab per employee.<\/p>\n<h2>TDS on Salary<\/h2>\n<p>Employees submit investment declarations at the start of the financial year. Zoho Payroll distributes projected tax across months. Update with actual proofs in January-February and the system recalculates remaining TDS.<\/p>\n<h2>Filing and Remittance<\/h2>\n<p>After each payroll run, Zoho Payroll generates challan reports for PF (due 15th), ESI (due 15th), and TDS (due 7th). It also generates ECR files for direct upload to the EPFO Unified Portal.<\/p>\n<div class=\"faq-section\"><h2>Frequently Asked Questions<\/h2>\n<div class=\"faq-item\"><div class=\"faq-question\">Does Zoho Payroll generate PF ECR files?<\/div><div class=\"faq-answer\">Yes. Download the ECR file and upload directly to the EPFO Unified Portal. No manual ECR preparation needed.<\/div><\/div>\n<div class=\"faq-item\"><div class=\"faq-question\">Can it handle different PT rates for employees in different states?<\/div><div class=\"faq-answer\">Yes. PT is calculated based on each employee&#8217;s work location state, not the company&#8217;s registered state.<\/div><\/div>\n<div class=\"faq-item\"><div class=\"faq-question\">New tax regime vs old?<\/div><div class=\"faq-answer\">Each employee selects their regime. Zoho Payroll handles both in the same payroll run for different employees.<\/div><\/div>\n<div class=\"faq-item\"><div class=\"faq-question\">Code on Wages 2019 compliance?<\/div><div class=\"faq-answer\">Zoho Payroll is prepared for the changes. When rules are officially enforced, the system will update PF and gratuity calculations accordingly.<\/div><\/div>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Set up Zoho Payroll for Indian compliance: PF contributions, ESI deductions, Professional Tax, TDS on salary, ECR filing, and new vs old tax regime.<\/p>\n","protected":false},"author":1,"featured_media":1251,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[56,335,55,54],"class_list":["post-1254","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-esi","tag-indian-payroll","tag-pf","tag-zoho-payroll"],"_links":{"self":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/posts\/1254","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/comments?post=1254"}],"version-history":[{"count":5,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/posts\/1254\/revisions"}],"predecessor-version":[{"id":1871,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/posts\/1254\/revisions\/1871"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/media\/1251"}],"wp:attachment":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/media?parent=1254"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/categories?post=1254"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/tags?post=1254"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}