{"id":4535,"date":"2026-05-29T22:02:02","date_gmt":"2026-05-29T22:02:02","guid":{"rendered":"https:\/\/aaxonix.com\/resources\/?post_type=glossary&#038;p=4535"},"modified":"2026-05-30T02:53:22","modified_gmt":"2026-05-30T02:53:22","slug":"pay-schedule-zoho-payroll","status":"publish","type":"glossary","link":"https:\/\/aaxonix.com\/resources\/glossary\/pay-schedule-zoho-payroll\/","title":{"rendered":"Pay Schedule"},"content":{"rendered":"<style>\n.gt-body{font-family:'Poppins',sans-serif;color:#111;line-height:1.75}\n.gt-def{border-left:4px solid #E8650A;padding:16px 20px;background:#fff8f4;border-radius:0 8px 8px 0;margin:0 0 32px;font-size:1.05rem}\n.gt-section{margin:0 0 36px}.gt-section h2{font-family:'Fraunces',serif;color:#0A1628;font-size:1.5rem;margin:0 0 12px}\n.gt-example-box{background:#f0f4ff;border-radius:10px;padding:20px 24px;margin:0 0 32px}.gt-example-box strong{color:#2563EB}\n.gt-related-pills{display:flex;flex-wrap:wrap;gap:10px;margin:0 0 32px}\n.gt-related-pill{background:#f7f4ef;border:1px solid #ddd8cf;border-radius:20px;padding:6px 16px;font-size:.875rem;color:#0A1628;text-decoration:none}\n.gt-faq-item{border:1px solid #ddd8cf;border-radius:10px;padding:16px 20px;margin:0 0 12px}\n<\/style>\n<div class=\"gt-body\">\n<div class=\"gt-def\">A pay schedule in Zoho Payroll is a configuration that defines how often payroll is processed and on which dates salaries are paid. Common pay schedules in India are monthly (most prevalent), bi-weekly, or semi-monthly. The schedule governs which employees are included in each pay run, the pay period dates, and the payment date.<\/div>\n<div class=\"gt-section\">\n<h2>Configuring Pay Schedules in Zoho Payroll<\/h2>\n<p>Under Settings > Pay Schedules, you define the pay frequency, the period start and end dates, and the payment date. You can create multiple pay schedules for different employee groups, for example, a monthly schedule for permanent staff and a bi-weekly schedule for contractual workers. Each schedule runs independently.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Pay Schedule and Statutory Due Dates<\/h2>\n<p>The choice of pay schedule affects when statutory filings are due. PF challan must be paid by the 15th of the following month, and ESI by the 15th. A monthly pay schedule with payment on the last working day gives payroll teams adequate time to process statutory payments within due dates. Zoho Payroll tracks these deadlines and sends reminders.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Changing Pay Schedules Mid-Year<\/h2>\n<p>Changing a pay schedule mid-year requires careful handling of the transition pay period. Zoho Payroll supports schedule changes but requires you to close out the existing period correctly before switching. Employees affected by the change should be notified in advance, and the transition payslip must account for any partial period accurately.<\/p>\n<\/div>\n<div class=\"gt-example-box\"><strong>Example:<\/strong> A Pune company creates two pay schedules: &#8216;Monthly-Permanent&#8217; (pay period 1st to last day, payment on last working day) and &#8216;Monthly-Contract&#8217; (pay period 1st to 30th, payment on 5th of next month). Each schedule runs its own pay run, and Zoho Payroll keeps the two entirely separate.<\/div>\n<div class=\"gt-related-pills\"><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/pay-run-zoho-payroll\/\" class=\"gt-related-pill sp-content-link\">Pay Run<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/pay-period-zoho-payroll\/\" class=\"gt-related-pill sp-content-link\">Pay Period<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/payslip-zoho-payroll\/\" class=\"gt-related-pill sp-content-link\">Payslip<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/lop-loss-of-pay-zoho-payroll\/\" class=\"gt-related-pill sp-content-link\">LOP<\/a><\/div>\n<div class=\"gt-faq-item\"><strong>What is a Pay Schedule in Zoho Payroll?<\/strong><\/p>\n<p>A pay schedule in Zoho Payroll defines the payroll frequency (monthly, bi-weekly) and the payment date for a group of employees. It determines which employees are processed together and when they receive their salaries. Multiple schedules can coexist for different employee categories.<\/p>\n<\/div>\n<div class=\"gt-faq-item\"><strong>Can Zoho Payroll handle different pay frequencies for different teams?<\/strong><\/p>\n<p>Yes. You can create separate pay schedules with different frequencies and payment dates for different employee groups. Each schedule runs independently, allowing monthly payroll for permanent staff and a different cycle for contract or hourly workers.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A pay schedule in Zoho Payroll defines the frequency and calendar of payroll runs, such as monthly on the last working day, determining when employees receive their salaries.<\/p>\n","protected":false},"template":"","meta":{"seo_title":"Pay Schedule | Zoho Payroll Glossary","seo_description":"A pay schedule in Zoho Payroll defines the frequency and calendar of payroll runs, such as monthly on the last working day, determining when employees rece","seo_keyword":"pay schedule zoho payroll","seo_faqs":"[{\"q\": \"What is a Pay Schedule in Zoho Payroll?\", \"a\": \"A pay schedule in Zoho Payroll defines the payroll frequency (monthly, bi-weekly) and the payment date for a group of employees. It determines which employees are processed together and when they receive their salaries. Multiple schedules can coexist for different employee categories.\"}, {\"q\": \"Can Zoho Payroll handle different pay frequencies for different teams?\", \"a\": \"Yes. You can create separate pay schedules with different frequencies and payment dates for different employee groups. Each schedule runs independently, allowing monthly payroll for permanent staff and a different cycle for contract or hourly workers.\"}]","term_type":"Technical","glossary_related":"","glossary_links":""},"glossary_category":[1250],"class_list":["post-4535","glossary","type-glossary","status-publish","hentry","glossary_category-zoho-payroll"],"_links":{"self":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary\/4535","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary"}],"about":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/types\/glossary"}],"wp:attachment":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/media?parent=4535"}],"wp:term":[{"taxonomy":"glossary_category","embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary_category?post=4535"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}