{"id":4169,"date":"2026-05-29T20:39:16","date_gmt":"2026-05-29T20:39:16","guid":{"rendered":"https:\/\/aaxonix.com\/resources\/?post_type=glossary&#038;p=4169"},"modified":"2026-05-29T20:39:16","modified_gmt":"2026-05-29T20:39:16","slug":"bill-zoho-books","status":"publish","type":"glossary","link":"https:\/\/aaxonix.com\/resources\/glossary\/bill-zoho-books\/","title":{"rendered":"Bill"},"content":{"rendered":"<style>.gt-body{font-family:'Poppins',sans-serif;color:#111;line-height:1.75}.gt-def{border-left:4px solid #E8650A;padding:16px 20px;background:#fff8f4;border-radius:0 8px 8px 0;margin:0 0 32px;font-size:1.05rem}.gt-section{margin:0 0 36px}.gt-section h2{font-family:'Fraunces',serif;color:#0A1628;font-size:1.5rem;margin:0 0 12px}.gt-example-box{background:#f0f4ff;border-radius:10px;padding:20px 24px;margin:0 0 32px}.gt-example-box strong{color:#2563EB}.gt-related-pills{display:flex;flex-wrap:wrap;gap:10px;margin:0 0 32px}.gt-related-pill{background:#f7f4ef;border:1px solid #ddd8cf;border-radius:20px;padding:6px 16px;font-size:.875rem;color:#0A1628;text-decoration:none}.gt-faq-item{border:1px solid #ddd8cf;border-radius:10px;padding:16px 20px;margin:0 0 12px}<\/style>\n<div class=\"gt-body\">\n<div class=\"gt-def\">A bill in Zoho Books is the record of a vendor invoice for goods or services purchased, which credits Accounts Payable, debits the relevant expense or asset account, and captures the GST input tax credit available for offsetting against your output tax liability.<\/div>\n<div class=\"gt-section\">\n<h2>Recording a Bill in Zoho Books<\/h2>\n<p>Go to Purchases, then Bills, click New Bill. Select the vendor: their GSTIN, GST treatment, and billing address auto-fill. Enter the bill date, the due date based on payment terms, and add line items. For each line item, select the expense account (or asset account if purchasing a fixed asset), the HSN or SAC code, the quantity, rate, and GST rate. Zoho Books calculates CGST, SGST, or IGST based on the transaction type and posts the input tax credit to the appropriate ITC asset account.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Bills and GST Input Tax Credit<\/h2>\n<p>Every bill from a GST-registered vendor in Zoho Books automatically records the input tax credit (ITC) available. This ITC is visible in the GSTR-2A reconciliation report, which compares your recorded bills against the government&#8217;s GSTR-2A data (sourced from vendors&#8217; GSTR-1 filings). Discrepancies between your Zoho Books bill records and GSTR-2A must be resolved before claiming ITC in your GSTR-3B.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Bill Approval Workflow<\/h2>\n<p>For businesses that require approval before paying a vendor bill, Zoho Books supports a two-step workflow: bills can be saved as Draft and submitted for approval. An approver reviews and either approves or rejects the bill. Only approved bills appear in the Accounts Payable Aging Report and are eligible for payment. This prevents unauthorised or duplicate payments and maintains a clear audit trail.<\/p>\n<\/div>\n<div class=\"gt-example-box\"><strong>Industry:<\/strong> Construction \u2014 A Bangalore construction company receives 50 vendor bills per month for materials, subcontractor fees, and equipment rental. All bills go through the approval workflow in Zoho Books, with the project manager approving material bills and the finance director approving subcontractor bills above INR 5 lakhs.<\/div>\n<div class=\"gt-related-pills\"><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/vendor-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Vendor<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/accounts-payable-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Accounts Payable<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/input-tax-credit-itc-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Input Tax Credit<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/payment-made-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Payment Made<\/a><\/div>\n<div class=\"gt-faq-item\"><strong>What is a Bill in Zoho Books?<\/strong><\/p>\n<p>A bill in Zoho Books is the accounting record for a vendor invoice, recording the amount your business owes for goods received or services rendered. It credits Accounts Payable and debits the expense or asset account, capturing GST input tax credit automatically.<\/p>\n<\/div>\n<div class=\"gt-faq-item\"><strong>How do I record a vendor bill in Zoho Books?<\/strong><\/p>\n<p>Go to Purchases, then Bills, click New Bill. Select the vendor, enter the bill date and due date, add line items with expense account, GST rate, and amount, and save. Zoho Books posts to Accounts Payable and records the input tax credit.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A bill in Zoho Books is the record of a vendor invoice for goods or services purchased, which credits Accounts Payable, debits\u2026<\/p>\n","protected":false},"template":"","meta":{"seo_title":"Bill | Zoho Books Glossary","seo_description":"A bill in Zoho Books is a vendor invoice you receive for goods or services purchased. Learn how to record bills, claim GST input credit, and manage payables.","seo_keyword":"bill zoho books","seo_faqs":"[{\"q\": \"What is a Bill in Zoho Books?\", \"a\": \"A bill in Zoho Books is the accounting record for a vendor invoice, recording the amount your business owes for goods received or services rendered. It credits Accounts Payable and debits the relevant expense or asset account, and captures GST input tax credit automatically.\"}, {\"q\": \"How do I record a vendor bill in Zoho Books?\", \"a\": \"Go to Purchases, then Bills, and click New Bill. Select the vendor, enter the bill date and due date, add line items with the expense account, GST rate, and amount, and save. Zoho Books posts the amounts to Accounts Payable and records the input tax credit for GST-registered vendors.\"}]","term_type":"Business","glossary_related":"","glossary_links":""},"glossary_category":[1246],"class_list":["post-4169","glossary","type-glossary","status-publish","hentry","glossary_category-zoho-books"],"_links":{"self":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary\/4169","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary"}],"about":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/types\/glossary"}],"wp:attachment":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/media?parent=4169"}],"wp:term":[{"taxonomy":"glossary_category","embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary_category?post=4169"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}