{"id":4167,"date":"2026-05-29T20:39:13","date_gmt":"2026-05-29T20:39:13","guid":{"rendered":"https:\/\/aaxonix.com\/resources\/?post_type=glossary&#038;p=4167"},"modified":"2026-05-29T20:39:13","modified_gmt":"2026-05-29T20:39:13","slug":"vendor-zoho-books","status":"publish","type":"glossary","link":"https:\/\/aaxonix.com\/resources\/glossary\/vendor-zoho-books\/","title":{"rendered":"Vendor"},"content":{"rendered":"<style>.gt-body{font-family:'Poppins',sans-serif;color:#111;line-height:1.75}.gt-def{border-left:4px solid #E8650A;padding:16px 20px;background:#fff8f4;border-radius:0 8px 8px 0;margin:0 0 32px;font-size:1.05rem}.gt-section{margin:0 0 36px}.gt-section h2{font-family:'Fraunces',serif;color:#0A1628;font-size:1.5rem;margin:0 0 12px}.gt-example-box{background:#f0f4ff;border-radius:10px;padding:20px 24px;margin:0 0 32px}.gt-example-box strong{color:#2563EB}.gt-related-pills{display:flex;flex-wrap:wrap;gap:10px;margin:0 0 32px}.gt-related-pill{background:#f7f4ef;border:1px solid #ddd8cf;border-radius:20px;padding:6px 16px;font-size:.875rem;color:#0A1628;text-decoration:none}.gt-faq-item{border:1px solid #ddd8cf;border-radius:10px;padding:16px 20px;margin:0 0 12px}<\/style>\n<div class=\"gt-body\">\n<div class=\"gt-def\">A vendor in Zoho Books is a contact record for any supplier from whom your business purchases goods or services, storing their GSTIN, GST treatment, payment terms, TDS details, and complete purchase history for bills, purchase orders, and payments.<\/div>\n<div class=\"gt-section\">\n<h2>Creating Vendor Records in Zoho Books<\/h2>\n<p>Go to Contacts, click New Contact, and select Vendor as the contact type. Fill in the vendor name, GSTIN, GST treatment (Registered Regular, Composition, Unregistered, or Overseas), billing address, payment terms, and currency. For vendors subject to TDS, toggle the TDS Applicable flag and Zoho Books will prompt for TDS section selection on every bill you raise against this vendor.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Vendor-Level Settings and Defaults<\/h2>\n<p>Each vendor record supports default payment terms, a default expense account for bills from that vendor, and a preferred currency for multi-currency purchases. You can store bank account details for direct NEFT or RTGS payments. Custom fields let you track vendor-specific data such as vendor code, contract expiry date, or approved product categories.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Vendor Transaction History<\/h2>\n<p>From a vendor record, you can see all purchase orders, bills, vendor credits, and payments made to that vendor. The vendor overview shows the total amount owed and the payment history, which is useful for negotiating early payment discounts or reviewing whether a vendor is being paid within the agreed terms.<\/p>\n<\/div>\n<div class=\"gt-example-box\"><strong>Industry:<\/strong> Manufacturing \u2014 A Pune auto-parts maker has 120 vendor records in Zoho Books, each with a TDS section, default expense account, and payment terms. When a new bill arrives, the system pre-fills the account and TDS settings, reducing data entry time and errors for the accounts payable team.<\/div>\n<div class=\"gt-related-pills\"><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/bill-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Bill<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/purchase-order-books-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Purchase Order<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/accounts-payable-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Accounts Payable<\/a><a href=\"https:\/\/aaxonix.com\/resources\/glossary\/tds-zoho-books\/\" class=\"gt-related-pill sp-content-link\">TDS<\/a><\/div>\n<div class=\"gt-faq-item\"><strong>What is a Vendor in Zoho Books?<\/strong><\/p>\n<p>A vendor in Zoho Books is a contact record representing a supplier from whom you purchase goods or services. Vendor records store GSTIN, GST treatment, payment terms, bank details, and complete purchase transaction history.<\/p>\n<\/div>\n<div class=\"gt-faq-item\"><strong>How do I add a vendor in Zoho Books?<\/strong><\/p>\n<p>Go to Contacts, click New Contact, select Vendor as the contact type, and fill in the name, GSTIN, billing address, currency, payment terms, and TDS applicability.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A vendor in Zoho Books is a contact record for any supplier from whom your business purchases goods or services, storing their\u2026<\/p>\n","protected":false},"template":"","meta":{"seo_title":"Vendor | Zoho Books Glossary","seo_description":"A vendor in Zoho Books is a supplier you buy from. Learn how to manage vendor records, track bills, and handle GST and TDS for vendor payments.","seo_keyword":"vendor zoho books","seo_faqs":"[{\"q\": \"What is a Vendor in Zoho Books?\", \"a\": \"A vendor in Zoho Books is a contact record representing a supplier from whom you purchase goods or services. Vendor records store the supplier's GSTIN, GST treatment, payment terms, bank details, and complete purchase transaction history.\"}, {\"q\": \"How do I add a vendor in Zoho Books?\", \"a\": \"Go to Contacts, click New Contact, select Vendor as the contact type, and fill in the name, GSTIN, billing address, currency, payment terms, and TDS applicability. The vendor is then available for purchase orders, bills, and expense entries.\"}]","term_type":"Business","glossary_related":"","glossary_links":""},"glossary_category":[1246],"class_list":["post-4167","glossary","type-glossary","status-publish","hentry","glossary_category-zoho-books"],"_links":{"self":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary\/4167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary"}],"about":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/types\/glossary"}],"wp:attachment":[{"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/media?parent=4167"}],"wp:term":[{"taxonomy":"glossary_category","embeddable":true,"href":"https:\/\/aaxonix.com\/resources\/wp-json\/wp\/v2\/glossary_category?post=4167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}