{"id":4133,"date":"2026-05-29T20:27:55","date_gmt":"2026-05-29T20:27:55","guid":{"rendered":"https:\/\/aaxonix.com\/resources\/?post_type=glossary&#038;p=4133"},"modified":"2026-05-29T20:27:55","modified_gmt":"2026-05-29T20:27:55","slug":"chart-of-accounts-zoho-books","status":"publish","type":"glossary","link":"https:\/\/aaxonix.com\/resources\/glossary\/chart-of-accounts-zoho-books\/","title":{"rendered":"Chart of Accounts"},"content":{"rendered":"<style>\n.gt-body{font-family:'Poppins',sans-serif;color:#111;line-height:1.75}\n.gt-def{border-left:4px solid #E8650A;padding:16px 20px;background:#fff8f4;border-radius:0 8px 8px 0;margin:0 0 32px;font-size:1.05rem}\n.gt-section{margin:0 0 36px}\n.gt-section h2{font-family:'Fraunces',serif;color:#0A1628;font-size:1.5rem;margin:0 0 12px}\n.gt-example-box{background:#f0f4ff;border-radius:10px;padding:20px 24px;margin:0 0 32px}\n.gt-example-box strong{color:#2563EB}\n.gt-related-pills{display:flex;flex-wrap:wrap;gap:10px;margin:0 0 32px}\n.gt-related-pill{background:#f7f4ef;border:1px solid #ddd8cf;border-radius:20px;padding:6px 16px;font-size:.875rem;color:#0A1628;text-decoration:none}\n.gt-faq-item{border:1px solid #ddd8cf;border-radius:10px;padding:16px 20px;margin:0 0 12px}\n<\/style>\n<div class=\"gt-body\">\n<div class=\"gt-def\">The Chart of Accounts in Zoho Books is a structured, numbered list of every financial account your organisation uses to categorise all money movements, from customer receipts to operating costs.<\/div>\n<div class=\"gt-section\">\n<h2>Purpose and Structure<\/h2>\n<p>Every transaction in Zoho Books is posted to at least one account in the Chart of Accounts. It acts as the backbone of your accounting system, defining where income lands, where costs are tracked, and how the Balance Sheet is built. Zoho Books ships with a default chart that covers common categories for Indian businesses, including separate accounts for GST payable, TDS receivable, and multiple bank accounts.<\/p>\n<p>Accounts are organised into five top-level types: Assets (what you own), Liabilities (what you owe), Equity (owner&#8217;s stake), Income (revenue earned), and Expenses (costs incurred). Each type feeds a different financial report.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>Sub-Accounts and Hierarchy<\/h2>\n<p>You can create sub-accounts under any parent account. For example, under &#8220;Sales&#8221; you might have &#8220;Domestic Sales&#8221; and &#8220;Export Sales&#8221; as children. Under &#8220;Bank Accounts&#8221; you might have &#8220;HDFC Current Account&#8221; and &#8220;SBI Savings Account.&#8221; This keeps transaction detail without cluttering top-level reports. Zoho Books allows up to five levels of hierarchy.<\/p>\n<p>When creating accounts, use clear, consistent naming. Avoid abbreviations that only one person understands. Your chartered accountant and auditor will read these names in every report and journal entry.<\/p>\n<\/div>\n<div class=\"gt-section\">\n<h2>GST-Specific Accounts in India<\/h2>\n<p>For GST-registered businesses, Zoho Books automatically creates accounts for CGST Payable, SGST Payable, IGST Payable, and their corresponding input tax credit accounts. These feed directly into GSTR-1 and GSTR-3B reports. Do not rename or delete these system accounts as it will break tax reporting.<\/p>\n<\/div>\n<div class=\"gt-example-box\"><strong>Industry:<\/strong> Manufacturing \u2014 A Pune-based manufacturer has sub-accounts under &#8220;Sales&#8221; for &#8220;Domestic Sales&#8221; and &#8220;Export Sales,&#8221; and under &#8220;Expenses&#8221; for &#8220;Raw Material Cost&#8221; and &#8220;Factory Overhead.&#8221; This separation shows margin by channel in a single P&#038;L report.<\/div>\n<div class=\"gt-related-pills\">\n<a href=\"https:\/\/aaxonix.com\/resources\/glossary\/account-type-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Account Type<\/a><br \/>\n<a href=\"https:\/\/aaxonix.com\/resources\/glossary\/journal-entry-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Journal Entry<\/a><br \/>\n<a href=\"https:\/\/aaxonix.com\/resources\/glossary\/trial-balance-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Trial Balance<\/a><br \/>\n<a href=\"https:\/\/aaxonix.com\/resources\/glossary\/balance-sheet-zoho-books\/\" class=\"gt-related-pill sp-content-link\">Balance Sheet<\/a>\n<\/div>\n<div class=\"gt-faq-item\"><strong>What is Chart of Accounts in Zoho Books?<\/strong><\/p>\n<p>The Chart of Accounts in Zoho Books is a complete, organised list of every financial account your business uses to categorise and record transactions, grouped into assets, liabilities, equity, income, and expenses.<\/p>\n<\/div>\n<div class=\"gt-faq-item\"><strong>Can I customise the Chart of Accounts in Zoho Books?<\/strong><\/p>\n<p>Yes. You can add, edit, and deactivate accounts at any time. You can also create sub-accounts under parent accounts to reflect your specific business structure.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Chart of Accounts in Zoho Books is a structured, numbered list of every financial account your organisation uses to categorise all\u2026<\/p>\n","protected":false},"template":"","meta":{"seo_title":"Chart of Accounts | Zoho Books Glossary","seo_description":"The chart of accounts in Zoho Books is a structured list of all financial accounts used to record transactions. 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